§ PAYROLL SERVICES
BOCA RATON · UPDATED MAY 2026
Payroll that actually runs on time, every time.
Complete payroll processing, direct deposit, quarterly and year-end tax filings, and new-hire reporting — handled by people who answer the phone when you have a question.
In short
Payroll services include biweekly or semi-monthly processing, direct deposit to employees, quarterly 941 and annual 940 filings, W-2 and 1099-NEC preparation, Florida reemployment tax, new-hire reporting, and integration with QuickBooks or your accounting system. Starting at approximately $65/month for up to 5 employees.
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§ 01
What payroll processing includes
- — Employee setup + tax form collection (W-4, I-9, direct deposit)
- — Regular pay runs (weekly, biweekly, semi-monthly, or monthly)
- — Direct deposit to employee bank accounts
- — Federal tax withholding + deposits to IRS
- — Florida reemployment (unemployment) tax
- — Quarterly Form 941 filing
- — Annual Form 940 (FUTA) filing
- — W-2 preparation and distribution (employees + SSA)
- — 1099-NEC for contractors ($600+ paid in year)
- — New-hire reporting to Florida (required within 20 days)
§ 02
What we don't do (and don't want to)
Payroll software is inexpensive and works well. We're not trying to be ADP. Where we add value is:
- — Setup + configuration done right the first time
- — Handling the weird cases (bonuses, retroactive changes, state changes, garnishments)
- — Coordinating payroll tax deposits with your overall tax plan
- — Reasonable salary analysis for S-Corp owners
- — Year-end integration — W-2s flow straight into tax returns
- — Being reachable by phone when something is broken
§ 03
S-Corp owner compensation
If you're an S-Corp owner, your "reasonable salary" is one of the most scrutinized items on your return. Too low = IRS challenges the payroll-tax-savings arrangement. Too high = you're overpaying SE tax. We analyze reasonable comp annually based on your role, industry, profit margin, and region.
§ 04
1099 contractors
We also handle 1099-NEC preparation for subcontractors paid $600+ during the year. January is the 1099 crunch — collecting W-9s, validating TINs, mailing recipient copies, and e-filing with the IRS. We handle all of it.
§ Pricing
Flat fees. No hourly surprises.
Flat monthly fee scaled to headcount and pay frequency. No per-pay-run surcharges, no quarterly filing fees.
| Item | Complexity | Typical flat fee |
|---|---|---|
| 1–5 employees | Biweekly or semi-monthly | $65–$120/mo |
| 6–15 employees | Biweekly or semi-monthly | $140–$240/mo |
| 16–30 employees | Biweekly or semi-monthly | $280–$450/mo |
| 30+ employees | Quoted per business | From $500/mo |
| 1099-NEC for contractors | Annual, January filing window | $15 per recipient |
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1–5 employees
Biweekly or semi-monthly
$65–$120/mo
-
6–15 employees
Biweekly or semi-monthly
$140–$240/mo
-
16–30 employees
Biweekly or semi-monthly
$280–$450/mo
-
30+ employees
Quoted per business
From $500/mo
-
1099-NEC for contractors
Annual, January filing window
$15 per recipient
All quarterly 941, annual 940, W-2 distribution, and Florida reemployment tax filings included. New-hire reporting included.
§ Scope
What's included — and what isn't.
No surprises mid-engagement. Here's exactly what's in the standard scope, and what we'd bill separately or refer out.
Included
- — Employee onboarding (W-4, I-9, direct-deposit collection)
- — Regular pay runs at your chosen frequency
- — Direct deposit to employee bank accounts
- — Federal tax deposits to the IRS on schedule
- — Quarterly Form 941 and annual Form 940 filings
- — W-2 preparation, distribution, and SSA filing
- — Florida reemployment tax filings
- — New-hire reporting within 20 days (Florida requirement)
Outside our scope
- — HR services (benefits enrollment, handbook drafting, employee relations)
- — 401(k) plan administration — referred to TPAs
- — Workers' compensation insurance — referred to brokers
- — Garnishment defense or wage-claim litigation — referred to attorneys
- — PEO services (we are not a PEO)
§ FAQ
Questions we hear about payroll services.
Can you work with my existing payroll provider?
I have one employee (myself). Do I really need payroll?
§ Related services
Often paired with payroll services.
§ S-Corporation Tax
S-Corporation tax as a specialty — Form 1120-S, K-1 issuance, annual reasonable-compensation memo, and maintained basis schedule. Single-shareholder bundle (corp + personal 1040) from $950.
See more
§ Bookkeeping
Monthly bookkeeping, bank reconciliation, and financial reporting for South Florida owner-operators. Clean books built around your S-Corp.
See more
§ QuickBooks Services
QuickBooks setup, training, cleanup, and ongoing support. ProAdvisor-certified for QuickBooks Online and QuickBooks Desktop.
See more
§ New Business Formation
Florida LLC, S-Corp, and C-Corp formation for new businesses. Entity selection, state filings, EIN, and day-one accounting setup.
See more
Ready to talk?
A 30-minute scoping call costs nothing.
Free 30-minute call to confirm fit. If we are the right firm for the work, we send a written scope and a flat fee. If we are not, we point you elsewhere.