§ IRS NOTICE RESPONSE
BOCA RATON · UPDATED MAY 2026
When the IRS sends a letter, we respond.
We respond to routine IRS notices (CP2000, CP14, CP504, math-error, and similar) on tax returns we prepared. For audit defense, collections, or appeals, we refer you to a licensed IRS-representation firm.
In short
IRS notice response at KDM Accounting is scoped strictly to routine correspondence on tax returns we prepared: CP2000 income mismatches, CP14 balance-due notices, CP504 final-notice-before-levy letters, math-error notices, refund-hold notices, and automated underreporter letters. Flat fee per notice. For audit defense, collections, Offers in Compromise, installment agreement negotiation, or levy/lien/wage-garnishment release — those are IRS-representation engagements outside our practice scope, and we refer you to a licensed Enrolled Agent or tax attorney.
Jump to section
§ 01
What we handle
Routine IRS correspondence on tax returns we prepared. Most of these notices have a documented response path — the IRS expects an explanation, supporting documentation, or a corrected calculation, and the case closes once we file the response.
- — CP2000 — income mismatch between your return and the IRS's third-party data (W-2, 1099, K-1). We reconcile the data and file the response.
- — CP14 — first balance-due notice after a return is processed. We verify the assessment and respond with corrections if the balance is wrong.
- — CP504 — final notice of intent to levy. We respond before the 30-day window closes.
- — Math-error notices — IRS-computed adjustments to your return. We verify and dispute when the adjustment is wrong.
- — Refund-hold notices — letters explaining why an expected refund has not arrived.
- — Automated underreporter letters — similar to CP2000 but from a different IRS unit; same response approach.
- — CP2001, CP504B, and other routine balance-due correspondence in the same family.
§ 02
What we do NOT handle
The following are IRS-representation engagements requiring credentials and a practice focus we do not maintain. For these, we refer you to a licensed Enrolled Agent, tax attorney, or IRS-representation firm — and provide the underlying return work and records they need.
- — Audit defense (IRS examinations, field audits, correspondence audits requiring formal representation)
- — Offers in Compromise (OIC)
- — Installment agreement negotiation
- — Levy release · lien release · lien subordination · lien withdrawal
- — Wage garnishment release
- — Innocent-spouse relief filings
- — Tax Court representation
- — Appeals · collections-due-process hearings · trust-fund-recovery defense
- — Criminal tax defense
§ 03
Scope: returns we prepared
We respond to notices on tax returns we prepared as your engagement firm. If the notice is on a return prepared by a prior preparer or filed by you directly, we will need to review the underlying return first — we may be able to take it on after that review, or we may refer you to a different firm if the issue is outside our scope. The first 15-minute review of the notice is no charge.
§ 04
Process: bring us the notice within 30 days
IRS notices have response deadlines — usually 30 or 60 days from the date on the letter, not the date you received it. The earlier we see the notice, the more options we have. The standard workflow: you forward us the letter; we review it the same business day; we quote a flat fee for the response; we draft the response; you sign; we file. Most routine notices close within 60-90 days of the IRS receiving our response.
§ Scope
What's included — and what isn't.
No surprises mid-engagement. Here's exactly what's in the standard scope, and what we'd bill separately or refer out.
Included
- — Same-business-day review of any IRS notice you receive
- — Flat-fee quote for the response before we start work
- — CP2000 income-mismatch responses
- — CP14 balance-due notice responses
- — CP504 final-notice-before-levy responses
- — Math-error notice responses
- — Refund-hold notice inquiries
- — Automated underreporter letter responses
- — Other routine IRS correspondence on returns we prepared
Outside our scope
- — Audit defense (IRS examinations) — referred to licensed IRS-representation firm
- — Offer in Compromise (OIC) — referred out
- — Installment agreement negotiation — referred out
- — Levy release, lien release, lien subordination, lien withdrawal — referred out
- — Wage garnishment release — referred out
- — Innocent-spouse relief filings — referred out
- — Tax Court representation — referred to tax attorneys
- — Appeals, collections-due-process hearings, trust-fund-recovery defense — referred out
- — Criminal tax defense — referred to tax attorneys
- — Notice response on returns we did not prepare (limited exceptions after a paid review)
§ How this engagement works
The path from first call to delivered work.
-
§ 01
Send us the notice
Forward the IRS letter to us within 30 days of receipt. Same-business-day review at no charge. We tell you whether it is in our scope and, if so, quote a flat fee for the response.
Day 0
-
§ 02
We draft the response
We pull the source return, reconcile the IRS's data against our records, draft the written response with supporting documentation, and send it to you for signature.
Days 1–10
-
§ 03
We file and follow up
We file the response by certified mail (or fax where the notice permits), confirm IRS receipt, and monitor for the acceptance letter or any follow-up correspondence. Most routine notices close within 60–90 days.
Weeks 2–12
IRS notices are not all the same. CP2000s on a return we prepared are routine — we close them every week. Audit defense and collections are a different practice, and we will tell you that on day one.
§ FAQ
Questions we hear about irs notice response.
What's a CP2000?
What if my notice isn't on your list?
Can you handle a notice for a return I prepared myself?
What if the notice turns into an audit, or the IRS escalates to collections?
§ Related services
Often paired with irs notice response.
§ Tax Preparation
Tax preparation for individuals and businesses in Boca Raton and Fort Lauderdale. Federal and state returns, IRS e-file, year-round support.
See more
§ Tax Planning
Year-round tax planning for individuals and business owners in South Florida. Strategies that actually reduce what you pay — legally.
See more
§ Bookkeeping
Monthly bookkeeping, bank reconciliation, and financial reporting for South Florida owner-operators. Clean books built around your S-Corp.
See more
Ready to talk?
A 30-minute scoping call costs nothing.
Free 30-minute call to confirm fit. If we are the right firm for the work, we send a written scope and a flat fee. If we are not, we point you elsewhere.